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  Procedure to Prepare IEEE Xplore-compliant PDF

 

 
 
After you have prepared your manuscript, you are required to convert your paper so that it satisfies the following requirements:
  1. Compatible to PDF 1.3 format (ie. it can be opened by Acrobat Reader 4.0 or later);
  2. Page size is set to be Letter (8.5 11 inches, or 21.54 27.94 cm);
  3. Embed All Fonts in the PDF;
  4. No file security or password protection is set on the PDF;
  5. PDF file size should not exceed 2M bytes.

For IEEE requirements on PDF files, please see here.  Failure to follow the above guidelines may results in a submission being exclude from publication in the conference proceedings or DVD-ROM.

 

>> For Microsoft Word Users

If you create your manuscript by Microsoft Word, you can generate IEEE Xplore-compliant PDF by one of the three methods:

    1. Print your manuscript to a file with a Postscript printer
    2. Use Acrobat Distiller to convert the postscript file to PDF.  In Acrobat Distiller, select menu "Settings -> Job Options" 
    3. Under "General" tab, select Compatibility to "Acrobat 4.0 (PDF 1.3)", and set Default Page Size with Width to 8.5, Height to 11.0 and Units to Inches
    4. Under "Fonts" tab, check "Embed All Fonts" and "Subset embedded fonts when percent of characters used is less than: 100%" boxes
    5. Click "Save As" button and input your file name.  Click "OK" button to save the PDF file.

 

  1. PDFMaker for Word comes with Adobe Acrobat.  In Microsoft Word, select menu  "Acrobat -> Change Conversion Settings"
  2. Set the settings according to previous section

     

  1. If you have not installed Ghostscript and GSView in your computer, you can download them at here and install in your computer
  2. Print your manuscript to a file with a Postscript printer
  3. Use GSview to convert the postscript file to PDF.  In GSview, select menu "Media" and select "Letter"
  4. Select menu "File -> Convert".  Set "Device" to "pdfwrite", "Resolution" to 600 and "Options" to "-dMaxSubsetPct=100"
  5. Click "Properties" button. Set the following properties: "CompatibilityLevel" to 1.3, "EmbedAllFonts" to "true" and "SubsetFonts" to "true"
  6. Click the "OK" button in the Convert Window and input filename of your PDF file.  Click "OK" button to save the PDF.

 

>> For LaTeX Users

If you create your manuscript by LaTeX, make sure that your installation uses Type 1 fonts, ie. MikTeX 2.3 or higher for Microsoft Windows, teTeX 1.0.7 or higher for Linux and other Unix flavors and OzTeX 5.1 for Mac OS X.  You can generate IEEE Xplore-compliant PDF by the following commands:

>> latex sample.tex
>> dvips -Ppdf -G0 -tletter sample.dvi
>> ps2pdf -dCompatibilityLevel=1.3 -dMaxSubsetPct=100  -dSubsetFonts=true -dEmbedAllFonts=true -sPAPERSIZE=letter sample.ps
 

If you are using OzTeX 5.1 in Mac OS X system, please make sure to check the menu item "Config -> Add Outline Fonts".